Florida discrimination poster requirements apply to any employer with 15 or more employees, and compliance means displaying two separate notices: the state poster from the Florida Commission on Human Relations (FCHR) and the federal “Know Your Rights: Workplace Discrimination is Illegal” poster from the U.S. Equal Employment Opportunity Commission (EEOC). Both must be posted in conspicuous places where employees and applicants will see them, and remote workforces trigger additional digital distribution obligations. Skipping the federal poster carries a penalty of $698 per violation as of September 30, 2025.1Federal Register. 2025 Adjustment of the Penalty for Violation of Notice Posting Requirements
Which Employers Are Covered
Both posting rules apply to employers with 15 or more employees for each working day in at least 20 calendar weeks during the current or preceding calendar year. Title VII sets that threshold at the federal level,2U.S. Equal Employment Opportunity Commission. Title VII of the Civil Rights Act of 1964 and the Florida Civil Rights Act mirrors it.3Online Sunshine. Florida Statutes Chapter 760 The count includes everyone on the payroll, whether or not they showed up on a given day.
One wrinkle for smaller employers: the Age Discrimination in Employment Act uses a higher threshold of 20 or more employees.4Office of the Law Revision Counsel. 29 USC 630 – Definitions If you have between 15 and 19 employees, you still post both notices — the “Know Your Rights” poster covers all the federal laws on one sheet — but the ADEA’s substantive protections don’t yet apply. Employers with fewer than 15 employees are not covered by the Florida Civil Rights Act or Title VII at all.
The Two Required Posters
The Florida FCHR Poster
The Florida Civil Rights Act of 1992 requires every covered employer, employment agency, and labor organization to post an FCHR-issued notice in conspicuous places on its premises.5Florida Senate. Florida Code 760.10 – Unlawful Employment Practices The Commission designs the content and provides English and Spanish versions free on its website.6Florida Commission on Human Relations. Discrimination Poster
The state poster lists the protected classes recognized under Florida law: race, color, religion, sex, pregnancy, national origin, age, handicap, and marital status.5Florida Senate. Florida Code 760.10 – Unlawful Employment Practices Pregnancy and marital status appear as separate categories, and the state statute uses “handicap” rather than “disability.” It also provides FCHR contact information and instructions for filing a discrimination complaint.
The Federal “Know Your Rights” Poster
The EEOC’s “Know Your Rights” poster consolidates notices for Title VII, the Americans with Disabilities Act, the Age Discrimination in Employment Act, the Equal Pay Act, and the Pregnant Workers Fairness Act into one document.7U.S. Equal Employment Opportunity Commission. “Know Your Rights: Workplace Discrimination is Illegal” Poster It covers race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age (40 and older), disability, and genetic information.8U.S. Equal Employment Opportunity Commission. Know Your Rights: Workplace Discrimination is Illegal
The two posters don’t fully overlap, which is why you need both. Genetic information and sexual orientation aren’t explicitly listed in Florida’s state statute; marital status is protected under Florida law but not federal law. The EEOC updated the poster in 2023 to incorporate the Pregnant Workers Fairness Act. Check the date printed in the bottom right corner to confirm your posted version is current.9U.S. Equal Employment Opportunity Commission. Frequently Asked Questions About the Revised “Know Your Rights” Poster
Where to Put the Posters
Florida law requires “conspicuous places upon [the employer’s] premises.”5Florida Senate. Florida Code 760.10 – Unlawful Employment Practices In practice that means break rooms, employee kitchens, hallways near time clocks, or other common areas everyone passes through. Posters tucked inside a binder, hidden behind a door, or hung in a manager-only office don’t meet the standard. If your business spans multiple buildings or floors, post duplicate sets at each location where employees gather.
The ADA adds an accessibility layer. The federal poster must be placed somewhere physically reachable by applicants and employees with mobility limitations. For workers with visual disabilities, the EEOC states that notices should also be available in an accessible format such as audio recordings or files compatible with screen-reading software.7U.S. Equal Employment Opportunity Commission. “Know Your Rights: Workplace Discrimination is Illegal” Poster
Remote Workers and Digital Posting
Physical posting isn’t enough if some of your workforce rarely sets foot in an office. The EEOC accepts electronic posting for remote workers when it is as effective as a physical posting. For employers with no physical location, or for teleworkers who don’t regularly visit the workplace, digital posting may be the only method that reaches them.7U.S. Equal Employment Opportunity Commission. “Know Your Rights: Workplace Discrimination is Illegal” Poster
The EEOC also encourages every covered employer to post the notice on its website in a conspicuous location even when physical postings are up. A dedicated employee-rights page on an HR portal or intranet works. So does distributing the poster during onboarding and following up with periodic reminders. Applicants who interact with you only online need access too: posting the notice on your careers page, or linking to it inside online applications, covers that channel.
Penalty for Skipping the Federal Poster
The federal fine for failing to display the EEOC poster is $698 per violation, up from $680 effective September 30, 2025, and adjusted annually for inflation.1Federal Register. 2025 Adjustment of the Penalty for Violation of Notice Posting Requirements Each separate location where the poster should be displayed but isn’t can count as its own violation.
Florida’s Civil Rights Act doesn’t set a separate monetary penalty for missing the FCHR poster. The exposure is indirect: if an employee sues and claims they didn’t know how or where to file a complaint, an empty wall makes that argument more credible and can undercut your defense.
Where to Download the Posters
Both posters are free from the issuing agencies. The FCHR offers English and Spanish downloads on its website.6Florida Commission on Human Relations. Discrimination Poster The EEOC provides its “Know Your Rights” poster in multiple languages and accessible formats on its poster page.7U.S. Equal Employment Opportunity Commission. “Know Your Rights: Workplace Discrimination is Illegal” Poster You don’t need to buy these from a third party, though some compliance vendors sell bundled laminated sheets that combine all required federal and state workplace notices.